Escan/english/Security Awareness

Report Scheduler

The Report Scheduler page allows you to schedule the creation and sending of reports on based on your requirements.

User Interface

The Report Scheduler page is displayed when you click Report Scheduler in the navigation bar. This page displays the details of user defined scheduled tasks in a tabular format. The table shows information like the name of the schedule, the name of the report recipient, and the scheduler type. In addition, the has options that allow you to create a new schedule, run a task manually, view the status of tasks, the properties of the selected scheduled task, and delete a scheduled task that is no longer required.

• The name of the computer
• The IP address of the computer
• The status of eScan, whether it is installed on the computer or not
• The version of the eScan service pack
• The directory in which eScan is installed on the computer
• The status of the eScan monitor
• The status of the Anti-Spam, Mail Anti-Virus, Web Protection, Endpoint Security, and Firewall modules
• The status of the server
• The timestamp of the last update
• The name of the update server
• The operating system installed on the computer
• The status of the eScan installation, whether it has all the critical patches and hotfixes installed on it or not

Managing Reports

You can schedule the creation of reports and configure eScan to either send the reports to a specified e-mail address or save the reports to a shared folder by using the Report Scheduler page.

This page has the following buttons: New Schedule, Start Task, Results, Properties, and Delete.

A) New Schedule

You can create a schedule for the creation of reports for computers or for a group of computers. The pre-existing reports templates available are Virus Report, Web Protection Report, Anti-Spam Report, Mail Anti-Virus Report, Application Control Report, USB Control Report, and Update Report.

eScan will either send the report to the specified e-mail address or save the report to the specified shared folder on the scheduled date and time based on your settings.

The steps to configure an existing report are as follows:

1. In the eScan Management Console, in the left pane, under Dashboard, click Report Scheduler.

2. On the Report Scheduler page, on the right pane, click New Report.

3. On the New Schedule page, under Task Name, in the New Task Name box, type a name for the task, under Settings, in the Select a template for creating a report box, select the appropriate options.

a. To send the report by e mail, select the Send report by email check box. When you select this check box, the following settings are displayed below it.

• Report Sender: This box should be filled in with the e mail address of the sender.
• Report Recipient: This box should be filled in with the e mail address of the recipients. You can use the Add button to add e mail addresses as required and use the Delete button to remove the addresses that are not required.
• Mail Server IP Address: This box should be filled in with the IP address of your mail server.
• Mail Server Port: This box should be filled in with the port number used by your mail server to send e mails. The default port is 25.
• User Authentication: This box allows you to specify the user name of the administrator.
• Password Authentication: This box allows you to specify the password of the administrator.

b. To save the report to a shared folder, select the Save report to folder(shared folder on server or local computers) check box, and then in the box, type the path of the shared folder.

c. To enable the scheduler, under Task scheduling settings, click Enable Scheduler. Alternately, you can start the scheduler manually by clicking Manual Start.

d. To generate reports on a daily basis, click Daily, else to generate report monthly, click Weekly, and then select the appropriate day of the week.

e. To generate reports on a monthly basis, click Monthly, and then select the number of months from the drop down list.

4. To save the report and create a scheduled task, click Save.

B) Start Task

After you have created a task, you can run it manually by clicking Start Task.

The steps to run an existing task manually are as follows:

1. In the eScan Management Console, in the left pane, under Dashboard, click Report Scheduler.

2. On the Report Scheduler page, on the right pane, in the table, select the check box next to the name of the task that you want to run, and then click Start Task.

3. This will open the Task window. The Task window will display the status of the running task.

4. To close the status window, click Close.

C) Results

You can view the status of scheduled tasks or the tasks that you have run manually by clicking Results. This opens the Results page, which displays the details of the client computer, the group to which it belongs, the status of completion of tasks on it, and the timestamp. In addition, it also displays the status and timestamp of the tasks that have been executed on it in a tabular format.

The steps to view the result of running a task are as follows:

1. In the eScan Management Console, in the left pane, under Dashboard, click Report Scheduler. 2. On the Report Scheduler, on the right pane, in the table, select the check box next to the name of the task whose results you want to view, and then click Results. 3. This will open the Task Results page, which will display the client computer or group on which the task was executed, the name of the group, the status of completion of the task, time at which the task was completed, and the description of the task.

Properties

You can view the properties of existing tasks by clicking the task names and then clicking Properties. These properties include the name of the report, the date of creation, date of modification, sort criteria, and the available groups.

The steps to view the properties of an existing report creation task are as follows:

1. In the eScan Management Console, in the left pane, under Dashboard, click Report Scheduler. 2. On the Report Scheduler page, on the right pane, in the table, select the check box next to the name of the report that you want to configure, and then click Properties. 3. On the Properties page:

• The General tab, shows you the name of the schedule, and details regarding the report such as the date of creation, and its status. • The Schedule tab displays the date options and the sort criteria. • The Settings tab displays the template used for creating the report, the settings required for sending the report via e mail such as the e mail addresses of the sender and the recipients; the IP address and port of the mail server; and authentication information. This tab also displays the path of the shared folder in which the report needs to be saved. You can make changes to the settings, if required.

4. To save and close the Properties page, click Ok.

Delete an Existing Task

eScan will either send the report to the specified e mail address or save the report to the specified shared folder on the scheduled date and time based on your settings. You can delete existing schedules if they are no longer required.

The steps to delete an existing report creation task are as follows:

1. In the eScan Management Console, in the left pane, under Dashboard, click Report Scheduler. 2. On the Report Scheduler page, on the right pane, in the table, select the check box next to the name of the report that you want to delete, and then click Delete.